Information for Commercial Exhibitors

If you are a business, corporation, non-profit, or govenment entity interested in exhibitor space at the Capital Jazz Fest, you may submit a Commercial Exhibitor application.

Commercial exhibitor booths at the Capital Jazz Fest allow your company or organization to achieve direct, one-on-one interaction with potential customers/clients from our relatively upscale audience. It’s an excellent opportunity to create or increase awareness of your company and its products and services. It’s also a great place to generate sales leads and to distribute samples and promotional materials.

Festival Facts

  • Exhibiting Dates: June 8-9, 2024 (rain or shine)
    Note: Exhibiting is not available at the Friday, June 7 show.
  • Location: Merriweather Post Pavilion, Columbia, MD (Located between Washington and Baltimore)
  • Average Annual Attendance: 30,000+ (a ticketed event)
  • Program: Live music, crafts, food.
  • Exhibitor Check-in Times: Friday from 8am-4pm; Sat. and Sun. from 7am-9am each day.
  • Exhibiting Hours: Sat. and Sun. from 10am-9pm each day

General Rules for Exhibitors

  1. The name “Capital Jazz Fest” is a registered trademark of Capital Jazz Productions. Merchandise or promotional items bearing this mark may not be produced, displayed, or sold.
  2. Exhibitor booths may not be used for the sale of food or beverages.
  3. Exhibitors are responsible for delivery, erection, removal, storage, and protection of their own displays, goods, and materials. Overnight storage is permitted on-site.
  4. Festival is not responsible for loss of or damage to exhibitors’ property.
  5. Booths must be staffed at all times during all exhibiting hours.
  6. All exhibitors must check-in during check-in hours each show-day. Exhibitors will not be admitted after check-in hours. Refunds will not be given to late-comers or no-shows.
  7. Exhibitors must dispose of all trash at end of event.
  8. While the exhibiting area walkways are lit after dark, exhibitors are responsible for lighting their individual booths. Electricity is provided free of charge, up to 400 watts per 100 sq. ft. of booth space. Electricity is to be used for lighting purposes only. Supplemental electricity is available for an additional fee.
  9. Any extension cords used must be heavy-duty, three-prong outdoor type. Two-prong cords are not permitted.
  10. Tables and chairs are not provided by festival.
  11. Pets, alcoholic beverages, firearms, and open flames may not be brought on-site. Additionally, smoking is not permitted neither outdoors nor indoors at Merriweather Post Pavilion.
  12. Music may not be performed or broadcast from any exhibitor booth.
  13. Please bring appropriate rain covers and ground coverings in case of rain. Any tent or canopy provided by exhibitor must display a fire safety compliance label and must be properly secured to ground in case of strong winds.
  14. Exhibitors may not sublet or share space with other companies.